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(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued.
(ii) The solicitation number 36C26223Q1054 is issued as a Request for Quotation (RFQ) in conjunction with FAR -- Part 13 Simplified Acquisition Procedures and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract.
(iii) The provisions and clauses in this document are in effect through the Federal Acquisition Circular 2021-04, January 19, 2021.
(iv) This solicitation intends to award a contract through SDVOSB/VOSB set aside to a business associated with NAICS North American Industrial Classification System
Code 339113 with a size standard of 800 employees.
(vi) The Department of Veterans Affairs (VA) seeks to make a procurement for Sterile Processing Service department for the VA Phoenix Healthcare System.
(vii) Delivery Requirements: Required Items
CLIN
PRODUCT NUMBER
ITEM DESCRIPTION
QUANTITY
0001
MDF-DU702VXC-PA
TWIN GUARD ULT FREEZER UPRIGHT 26 CU. FT.
Twin Guard® Series Upright Ultra Low Temperature Freezer, -86C, 25.7 cu. ft. (729L), Touch Panel,
208/230V, Space and Energy Saving V.I.P.® PLUS Insulated, With dual Cool Refrigeration Technology

Key Features:
Dual Cool Design: Two Independent Refrigeration Systems
PHCbi VIP PLUS insulation for small footprint
Cryostorage box capacity of up to 576 two-inch boxes, 384 three inch boxes
Insulated sealing inner doors for temperature stability and reduced ice build up

The EZlatch Door Handle is engineered to tolerate frequent door openings, simplify one-handed
access, and control frost associated with extreme temperature differentials.
Filterless construction and design
Automatic Vacuum Release Port

Specifications:
Settable Temperature Control Range of -50C to -86C in 1° increments
An eye-level door mounted color LCD touchscreen
Temperature Uniformity of +/- 5C
Exterior Dimensions (of main cabinet only, excluding handle and other external projections):
W40.6 x D34.7 x H78.5 inch
Interior Dimensions: W34.3 x D23.6 x H55.1 inch
Effective capacity: 729L (25.7 cu. ft)
Power Requirements of 208-230V/60Hz/single phase/15-amp breaker. (NEMA type 6-15R receptacle)
Net Weight: 745 lbs.

Accessories Included:
3 stainless steel shelves (4 compartments)
Set of 2 door keys for door lock
Ice Scraper
Vacuum port cleaning tool
Operator s manual

Warranty:
Five (5) parts & labor on unit and five (5) years total for compressor parts
2PC
0002
MDF-DU702VH-PA
VIP ECO ULT FREEZER UPRIGHT 26 CU.FT. - HC REFRIGERANT** 208 230V
** VIP ECO Upright Ultra Low Temperature Freezer with Natural Refrigerants, -86C, 25.7 cu. ft. (729L),
Touch Panel, 208/230V, Space and Energy Saving V.I.P.® PLUS Insulated

Key Features:
Low Energy Consumption at 8 KwH/day (-80C, 24C ambient)
PHCbi VIP PLUS insulation for small footprint
Cryostorage box capacity of up to 576 two-inch boxes, 384 three inch boxes
Insulated sealing inner doors for temperature stability and reduced ice build up
The EZlatch Door Handle is engineered to tolerate frequent door openings, simplify one-handed
access, and control frost associated with extreme temperature differentials.
Automatic Vacuum Release Port

Specifications:
Settable Temperature Control Range of -40C to -86C in 1° increments
An eye-level door mounted color LCD touchscreen
Temperature Uniformity of +/- 5C
Exterior Dimensions (of main cabinet only, excluding handle and other external projections): W40.6 x D34.7 x H78.5 inch
Interior Dimensions: W34.3 x D23.6 x H55.1 inch
Natural (Hydrocarbon) Refrigerants
Effective capacity: 729 L (25.7 cu. ft)
Power Requirements of 208-230V/60Hz/single phase/15-amp breaker. (NEMA type 6-15R receptacle)
Net Weight: 613 lbs.

Accessories Included:
3 stainless steel shelves (4 compartments)
Set of 2 door keys for door lock
Ice Scraper
Vacuum port cleaning tool
Operator s manual

Warranty:
Five (5) years parts & labor on unit and five (5) years total for compressor parts
6 PC
Place of Delivery: VA Southern Arizona Healthcare System, 3601 S 6th Ave. Tucson, AZ 85723-0001 (Warehouse)
Delivery Timeframe: Items shall be delivered no later than 120 days after receipt of a fully executed order from the VA Network Contracting Office.

(viii) The provision at 52.212-1, Instructions to Offerors Commercial Items, applies to this solicitation.

Addendum:
All offeror quotes for this solicitation must be received electronically through email no later than Wednesday, May 17th, 2023, 8:00 AM PST. Ensure to reference solicitation number 36C26223Q1054 within subject line of the email. Any offeror quotes received after the prescribed date/time shall be considered non-responsive and will not be considered for award. Any questions regarding this solicitation must be received electronically through email no later than Monday, May 15th, 2023, 8:00 AM PST.
Offers shall be sent by email to Rochelle.Malveaux@va.gov

Offerors shall submit the following via email:
Offeror shall complete and sign Attachment C; Limitations of Subcontracting- Certificate of Compliance

Offeror shall provide a manufacturer letter of authorization as verification that their items are not Gray Market items, and that they are an authorized distributor/supplier of the manufacture.

Offeror shall list shipping lead time

Offeror shall provide an official quote on company letterhead effective for a minimum of 60 days.
(ix) 52.212-2 Evaluation -- Commercial Items (Oct 2014)
(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:
Lowest priced quotation that is both responsive and responsible.
(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within (20) business days, shall result in a binding contract without further action by either party. Before the offer s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.
(End of Provision)
(x) Must include a completed copy of the provision at 52.212-3 -- Offeror Representations and Certifications -- Commercial Items, with this solicitation or ensure SAM.gov is updated with current information.
(xi) The clause at 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition.
(xii) The clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition.
(xiii) The following clauses also apply:
Grey Market Items
(a) Gray market items are Original Equipment Manufacturer s (OEM) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (e.g. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable.
(b) Vendor shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter from the manufacturer, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.
(c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right to enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items.
(End of clause)
In addition, the following clauses shall also apply:
52.209-6
Protecting the government s interest when subcontracting with contractors debarred, suspended, or proposed for debarment
Aug 2013
52.232-18
Availability of Funds
Apr 1984
52.232-33
Payment by electronic funds transfer system for award management
Jul 2013
52.232-40
Providing accelerated payments to small business subcontractors
Dec 2013
52.233-1
Disputes
May 2014
52.233-3
Protest after award
Aug 1996
52.252-2
Clauses incorporated by reference
Feb 1998
852.203-70
Commercial advertising
Jan 2008
852.232-72
Electronic submission of payment requests
Nov 2012
852.237-70
852.219-77

852.219-78
Contractor responsibilities
Notice of Limitations on Subcontracting Services and Construction
Notice of Limitations on Subcontracting Supplies and Services
Apr 1984


The full text of a clause may be accessed electronically at the following:
http://www.acquisition.gov/comp/far/index.html
http://www.va.gov/oal/library/vaar/index.asp

The following provisions shall also apply:
52.204-7
System for Award Management
Oct 2018
52.204-16
Commercial and Government Entity Code Reporting
Oct 2016
52.209-7
Information Regarding Responsibility Matters
Oct 2018
52.217-5
Evaluation of Options
Jul 1990
52.233-2
Service of Protest
Sep 2006
852.233-70
Protest Content/Alternative Dispute Resolution
Oct 2018
852.252-70
Solicitation Provisions or Clauses Incorporated by Reference
Jan 2008

Attachments/Links