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Contract Opportunity

This is a sources sought announcement and is for market research purposes only. The 162nd Wing currently has a requirement for a lodging venue with the local hotel industry in support of a Yellow Ribbon Reintegration Event. The Yellow Ribbon Reintegration Program (YRRP) is a United States Department of Defense effort to promote the well-being of National Guard and Reserve members, their families, and communities, by connecting them with resources throughout the deployment cycle. The Contractor must provide for the requested number of attendees’ lodging, meeting space, meals, and childcare to accommodate one (1) event, ensure adequate space for learning, and meet the needs of the units within the Air National Guard. The Contractor shall provide hotel rooms, meeting space rooms, audio-visual (screens, audio connections, computer hookups, and microphones), and space for community partners, parking, and service of meals. The Contractor shall ensure there is a conducive learning environment/atmosphere at the event venue to support Yellow Ribbon presentations and training shall provide government personnel and their families attending the event with quality accommodations and identified support services.

The venue is to be located within a 30-mile radius from the city of Phoenix, AZ.

The particulars of the project are as follows:

- 100% Local Small Business Set Aside

- Approximately 255 attendees

- 70 rooms for one night (night of the 22nd of March) and 10 rooms for 2 nights (nights of 22nd and 23rd of March) for a total of 90 sleeping Rooms.

- Meeting rooms with AV

- Childcare

- Meals

The North American Industrial Classification System (NAICS) Code is 721110 with an associated U.S. Small Business Administration size standard of $40M. The Product Service Code (PSC) is X1AB. In order to do business with the Federal Government, businesses must be registered with the System for Award Management (SAM.gov), the official website of the U.S. Government. There is no cost to use SAM.gov. Attached are instructions on how to register your business entity on SAM.gov and obtain a Unique Entity ID (UEI).

Instructions to Interested Offerors:

Interested parties wishing to compete on this project should reference the attached Performance Work Statement (PWS) in its entirety and return the Information Request Form via email no later than 18 January 2024 @ 11 AM Arizona time. In addition, interested vendors are required to provide a capability statement response which clearly evidences the ability to conform to all the performance requirements in the attached PWS within the specified timeframe.

Based on the quality of the responses received, it is anticipated a request for quotes will be sent out by the end of January 2024. Deadline for submission is 18 January 2024 @11:00 am Arizona Time. Information should be submitted via email to benjamin.bray.4@us.af.mil and gregorie.vinueza_daly.3@us.af.mil.

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