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Combined Synopsis/Solicitation Notice

Combined Synopsis/Solicitation Notice

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Combined Synopsis/Solicitation Notice
*= Required Field
Combined Synopsis/Solicitation Notice

Page 1 of 11

SUBJECT
Boiler Plant Testing & Inspection

GENERAL INFORMATION
CONTRACTING OFFICE S ZIP CODE
90815
SOLICITATION NUMBER
36C26223Q1604
RESPONSE DATE/TIME/ZONE
08-21-2023 16:00 PACIFIC TIME, LOS ANGELES, USA
ARCHIVE
40 DAYS AFTER THE RESPONSE DATE
RECOVERY ACT FUNDS
N
SET-ASIDE
SDVOSBC
PRODUCT SERVICE CODE
H244
NAICS CODE
238290
CONTRACTING OFFICE ADDRESS
Department of Veterans Affairs
Network Contracting Office 22
4811 Airport Plaza Drive
Suite 600
Long Beach CA 90815

POINT OF CONTACT

Marco Ramos
Marco.ramos1@va.gov


PLACE OF PERFORMANCE
ADDRESS
VA Prescott Healthcare System

500 Highway 89 North

Prescott AZ
POSTAL CODE
86313
COUNTRY
USA

ADDITIONAL INFORMATION
AGENCY S URL

URL DESCRIPTION

AGENCY CONTACT S EMAIL ADDRESS

EMAIL DESCRIPTION
DESCRIPTION
1. This is a combined synopsis/solicitation for commercial services/items prepared in accordance with the format in FAR Subpart 12.6 in conjunction with FAR Part 13, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

1.a. Project Title: Boiler Plant Testing & Inspection
1.b. Description: VA Prescott Healthcare System has a requirement for a boiler and feedwater deaerator inspections, the inspection, testing and calibration of the boiler plant burners, controls, and instruments by qualified technicians. Boiler Plant inspections, safety device testing and calibrations are required to maintain compliance in accordance with (IAW) VHA Directive 1810, NFPA 85, and ASME Boiler & Pressure Vessel Code.
1.c. Project Location: VA Prescott Healthcare System
1.d. Solicitation Type - Number: Request for Quotes (RFQ) - 36C26223Q1602.
1.e. Set Aside: This solicitation is issued as a Small Business set aside.
1.f. Applicable NAICS code: 238290, Other Building Equipment Contractors
1.g. Small Business Size Standard: $22 Million
1.h. Type of Contract: Firm Fixed Price
1.i. Period of Performance: Base year plus 4 options
1.j. Wage Determination applicable to this project: SCA WD 2015-5471 revision 20 Date: 7/20/2023
1.k. Request for Information (Questions) should be submitted via email no later than 16:00 PST Monday, August 14, 2023, to marco.ramos1@va.gov
2. Statement of Work

2.1. Objective. VA Prescott Healthcare System needs the following. This Statement of Work (SOW) describes the requirements for boiler and feedwater deaerator inspections, the inspection, testing and calibration of the boiler plant burners, controls, and instruments by qualified technicians. Boiler Plant inspections, safety device testing and calibrations are required to maintain compliance in accordance with (IAW) VHA Directive 1810, NFPA 85, and ASME Boiler & Pressure Vessel Code.

2.2. Background. The services described in this SOW are required to maintain compliance with the VHA Directive 1810 Boiler and Boiler Plant Operations, NFPA 85 Boiler and Combustion Systems Hazards Code, and ASME Boiler and Pressure Vessel Code. Department of Veterans Affairs Medical Centers (VAMC) have a central high-pressure boiler plant to provide steam for heating and air conditioning, domestic hot water, kitchens, and sterilization. Boiler plant safety, reliability, efficiency, and equipment longevity are paramount concerns of NAVAHCS management. Boilers and feedwater deaerators are pressurized devices containing steam and hot water. They can fail catastrophically causing injuries and death and massive property damage. Regular inspections by experts are an essential part of a program to address these concerns.

2.3. Scope. Contractor will be required to provide the following services for the maintenance, inspections, analysis, and testing of electrical normal and emergency power equipment and systems. A list of equipment that will be tested will be attached separately

Inspection Requirements:

Annual internal and external inspections are required for each boiler. Internal inspections of the feedwater deaerator pressure vessel are required every six years (or more frequently if welding repairs have been performed).
At least two weeks notice to NAVAHCS is required prior to an inspection. Also, the inspection must be scheduled for periods when NAVAHCS determines that the boilers that will be inspected internally will not be needed for steam supply and when the Contracting Officer s Representative (COR) or his/her designate is available on site to monitor the inspections. To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per VAMC facility will be necessary every year to inspect all the boilers internally.
Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand.
Coordinate the inspection schedule with the COR so that NAVAHCS can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.
Boilers scheduled for internal inspection will be prepared for the inspection by NAVAHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.
NAVAHCS will comply with any other requirements of the inspector that are considered reasonable by NAVAHCS and have been presented in writing at least two weeks prior to the scheduled inspection.
The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure- Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all NAVAHCS requirements as listed in this document.
The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed.
Methods for testing safety devices shall comply with VHA Boiler Plant Safety Device Testing Manual, 4th Edition.
Summary of the minimum inspection requirements for boilers:
Review the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.
Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.
Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.
Inspect foundations for signs of stress such as cracking or movement.
Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.
Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.
Examine all stays and stayed plates.
Inspect gas side baffles.
Inspect internal drum surfaces and steam separating internals.
Inspect soot blowers and verify proper alignment.
Inspect tubes, tube ends and tube alignment. Check for sagging tubes.
Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.
Inspect seating surfaces of manways and handholes.
Check that boiler structure is plumb and level with no excessive deformations.
Check for missing items such as bolts and nuts.
Examine all valve and pipe connections to the pressure vessel.
Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.
Verify proper alignment of boiler assembly.
Inspect furnace for evidence of flame impingement.
Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA).
Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.
Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions.
Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.
Summary of the minimum inspection requirements for feedwater deaerators:
Review the feedwater deaerator history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of postweld heat treatment, history of repairs and modifications.
Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.
Inspect for evidence of leakage.
Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.
Inspect support structures for proper integrity and allowance for thermal expansion.
Internal inspections (6-year intervals unless otherwise recommended because of welding repairs):
Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.
Inspect spray nozzles and trays.
Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.
Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing.
Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total) . Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.
Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.
Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness.

Inspection, Testing and Calibration Requirements:

Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every 12 months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.
Instrumentation, monitoring and data management systems as listed below shall be calibrated every 12 months.
Provide at least two-weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work.
VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating.
VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.
The inspections, testing and calibrations shall comply with:
The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 4th Edition.
The written recommendations of the equipment manufacturers.
The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.
Burner performance requirements in this document.
A summary of the work is as follows:
Review boiler plant log sheets and alarm and trouble reports.
Review records that show combustion performance (flue gas oxygen and carbon monoxide).
Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.
Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.
Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.
Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer s specifications for accuracy.
Immediately inform COR of any recommended repairs or modifications.
All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing Manual,4th Edition, along with testing procedures.
Required burner performance (natural gas and fuel oil):
Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).
Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.
Maximum carbon monoxide: 200 parts per million (ppm).
Maximum NOx: ______ (Refer to original burner specification).
Flue gas oxygen: 2.5 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).
Flue gas oxygen (low excess air burners): 1.0 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).
No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.
Flames shall be stable with no pulsations, shall be retained near burner, no blow-off or flashbacks, no constant flame impingement on refractory or waterwalls.
List of instrumentation and controls to be inspected and calibrated:
Steam flow transmitters (all).
Steam flow recorders/computer readout.
Flue gas oxygen sampling, analyzing and recorder/computer readout.
Boiler and economizer stack temperature transmitters and recorder/computer readout.
Master steam pressure and combustion controllers.
All pressure and temperature sensors and transmitters.
All signal processing and readout devices.

2.6. Period of Performance. The period of performance will be base year plus 4 option years.
Federal Holidays

New Year s Day January 1st
Martin Luther King s Birthday 3rd Monday in January
President s Day 3rd Monday in February
Memorial Day Last Monday in May
Juneteenth June 19th
Independence Day July 4th
Labor Day 1st Monday in September
Columbus Day 2nd Monday in October
Veteran s Day November 11th
Thanksgiving Day Last Thursday in November
Christmas Day December 25th

b. If the holiday falls on a Sunday, the following Monday will be observed as a National holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National holiday by U.S. Government Agencies, and any day specifically declared by the President of the United States of America.

Overtime & Holiday Pay: Overtime pay is at the rate of one and one-half times the employee's regular rate of pay for all hours worked in excess of eight up to and including 12 hours in any workday, and for the first eight hours of work on the seventh consecutive day of work in a workweek. Overtime pay also includes Federal Holidays.
2.7. B. GENERAL REQUIREMENTS

a Basic Requirements: NAVAHCS requires inspection of boilers, safety device testing and calibration of boiler plant burners, controls, instruments, data management and feedwater deaerators to be performed on the facility site location in Prescott, AZ.

Summary of Work to be Performed: Contractor will provide the following services for the inspection of boilers, safety device testing and calibration of boiler plant burners, controls, instruments, data management and feedwater deaerators

Inspection Requirements:

Annual internal and external inspections are required for each boiler. Internal inspections of the feedwater deaerator pressure vessel are required every six years (or more frequently if welding repairs have been performed).
At least two weeks notice to NAVAHCS is required prior to an inspection. Also, the inspection must be scheduled for periods when NAVAHCS determines that the boilers that will be inspected internally will not be needed for steam supply and when the Contracting Officer s Representative (COR) or his/her designate is available on site to monitor the inspections. To maintain steam service, typically only one boiler at a time will be scheduled for internal inspections per inspection visit. Thus, multiple visits per VAMC facility will be necessary every year to inspect all the boilers internally.
Feedwater deaerator pressure vessel inspections must be scheduled during periods of low steam demand.
Coordinate the inspection schedule with the COR so that NAVAHCS can prepare the boilers and feedwater deaerator for the inspections in advance and have personnel available to monitor the inspections.
Boilers scheduled for internal inspection will be prepared for the inspection by NAVAHCS prior to the scheduled arrival of the inspector. This includes cooling the boilers to near ambient temperature and having all manways, handholes and furnace access doors open; the boilers cleaned of loose materials waterside and fireside; electrical lock-out, tag-out in place; connecting piping isolated; proper illumination provided; compliance with confined space access requirements including having safety personnel present in the boiler plant. Similar advance preparations will be made to the feedwater deaerator when it is scheduled for internal inspection.
NAVAHCS will comply with any other requirements of the inspector that are considered reasonable by NAVAHCS and have been presented in writing at least two weeks prior to the scheduled inspection.
The boiler and feedwater deaerator inspections shall comply with the guidelines in the current issue of the NATIONAL BOARD INSPECTION CODE, Part RB, Inservice Inspection of Pressure- Retaining Items, and ASME Boiler and Pressure Vessel Code, Section VI or VII as applicable. In addition to those guidelines, the inspections shall comply with all NAVAHCS requirements as listed in this document.
The inspector must completely enter the internal spaces of the boiler or feedwater deaerator and visually inspect all internal surfaces that can be accessed.
Methods for testing safety devices shall comply with VHA Boiler Plant Safety Device Testing Manual, 4th Edition.
Summary of the minimum inspection requirements for boilers:
Review the boiler history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping on boiler, National Board registration number, history of repairs and modifications. Review boiler logs, water test reports, and reports on tests performed on the burner controls and interlocks.
Assess the external parts of the boilers and boiler accessories and piping and valves for safety, accessibility, proper maintenance and operation, cleanliness, and compliance with codes.
Inspect for evidence of leakage of combustion gases or fluids, externally and internally, including all gaskets.
Inspect foundations for signs of stress such as cracking or movement.
Inspect boilers externally and internally for defects including bulges, blisters, cracks, wasted or eroded material, warping, general corrosion, grooving and pitting, damaged insulation.
Inspect all accessible internal surfaces for waterside and fireside deposits, including scaling, sediment, debris, carbon deposits.
Examine all stays and stayed plates.
Inspect gas side baffles.
Inspect internal drum surfaces and steam separating internals.
Inspect soot blowers and verify proper alignment.
Inspect tubes, tube ends and tube alignment. Check for sagging tubes.
Verify that all nozzles of internal piping such as feedwater admission and bottom blowoff collection are clear with no obstructions.
Inspect seating surfaces of manways and handholes.
Check that boiler structure is plumb and level with no excessive deformations.
Check for missing items such as bolts and nuts.
Examine all valve and pipe connections to the pressure vessel.
Inspect refractory including burner throat, expansion joint, bull ring, furnace seals, furnace walls and floor.
Verify proper alignment of boiler assembly.
Inspect furnace for evidence of flame impingement.
Perform mechanical and electrical inspection of disassembled low water cutouts (disassembly by VA).
Inspect piping connected to the boilers for evidence of leakage, provision for expansion, provision of adequate support, proper alignment, evidence of detrimental conditions.
Inspect piping to the water column, low water cutoffs and alarms, gage glass. Verify that interior of piping is clear of obstructions.
Provide recommendations for non-destructive testing when the inspections indicate that this is necessary to assure continued safety and reliability under current operating conditions.
Summary of the minimum inspection requirements for feedwater deaerators:
Review the feedwater deaerator history including: operating conditions, date of last inspection, current inspection certificate, ASME stamping, National Board registration number, materials of construction, extent of postweld heat treatment, history of repairs and modifications.
Assess the external parts of the feedwater deaerator and accessories and piping for safety, accessibility, cleanliness. proper operation, and compliance with codes.
Inspect for evidence of leakage.
Verify that non-condensable gas vent line is open and proper orifice is provided to permit venting of gases.
Inspect support structures for proper integrity and allowance for thermal expansion.
Internal inspections (6-year intervals unless otherwise recommended because of welding repairs):
Visually inspect all visible pressure vessel surfaces for corrosion, material thinning, deposits, and weld cracking.
Inspect spray nozzles and trays.
Certified American Society for Non-Destructive Testing (ASNT) Level II technicians shall perform non-destructive tests using the wet fluorescent magnetic particle (WFMT), ultrasonic testing (UT), and any other necessary non-destructive tests.
Completely examine all accessible welds utilizing the WFMT test method. Properly prepare the surfaces before testing.
Determine pressure vessel material thickness by UT. Thickness measurement locations shall be selected by dividing the storage tank heads into quadrants and taking measurements at each quadrant on two imaginary rings in each head (eight measurements total) . Measurement locations on the shell shall be on each of the quadrants, on four to six locations along the length of the shell (16 to 24 measurements total). The technician may recommend fewer or more tests to the owner, providing justification.
Typically, the pressure vessel section containing the deaerator trays and sprays is not accessible for non-destructive testing. The experience is that this section, which is mainly exposed to steam, is less vulnerable to weld failures and material thinning than the storage section which contains condensate and make-up water.
Calculate maximum allowable working pressure rating of vessel based on thickness measurements. Calculate depletion rate of material thickness.

Inspection, Testing and Calibration Requirements:

Technicians shall provide all tools and labor necessary to perform inspection, tuning, testing, calibrating, and adjustments of burners and boiler and boiler plant controls as specified below. This shall be done every 12 months in accordance with a schedule provided by VAMC. VAMC may extend the schedule for burners in limited service.
Instrumentation, monitoring and data management systems as listed below shall be calibrated every 12 months.
Provide at least two-weeks notice to the Contracting Officer s Representative (COR) prior to performing the work. Work cannot be scheduled during heavy steam load periods. Only one boiler at a time can be out of service for the inspection, testing and calibration procedures. Work must be conducted when the COR or his/her designate is available on site to monitor the work.
VAMC will have the boilers that are to be serviced prepared for the technicians upon their scheduled arrival. This includes having the boilers clean of soot and loose scale; fully warmed and at normal steam pressure; steam exhaust silencer system operable; all boiler, burner and fuel train pressure gages and thermometers calibrated; fuel meters in accurate operation (pressure/temperature correction factors provided, if applicable); boiler steam flow, stack temperature and flue gas oxygen instruments operating.
VAMC will comply with any other requirements of the test personnel that are considered reasonable by VAMC and have been presented in writing at least two weeks prior to the scheduled testing.
The inspections, testing and calibrations shall comply with:
The recommendations and requirements of VHA Boiler Plant Safety Devices Testing Manual, 4th Edition.
The written recommendations of the equipment manufacturers.
The requirements and recommendations of NFPA 85 Boiler and Combustion Systems Hazards Code including applicable appendices.
Burner performance requirements in this document.
A summary of the work is as follows:
Review boiler plant log sheets and alarm and trouble reports.
Review records that show combustion performance (flue gas oxygen and carbon monoxide).
Perform overall visual inspection of systems. Verify that systems comply with referenced codes and VAMC requirements stated in this contract.
Operate burner(s) on each fuel from low fire to high fire and back to low fire in at least six increments and record combustion performance (flue gas oxygen, carbon monoxide, NOx where applicable), fuel train pressures, atomizing train pressures, burner pressures, stack temperatures, boiler steam output.
Compare the combustion performance data with VAMC requirements (see below) and previous readings. If necessary, adjust the fuel flow and combustion air controllers, control valves and dampers to obtain the required performance. Record the new performance data.
Verify accuracy of instrumentation listed below. Verify that all devices are properly selected for the application in terms of type, size, set point range, performance, code approval. Calibrate all instruments that are not within manufacturer s specifications for accuracy.
Immediately inform COR of any recommended repairs or modifications.
All of interlocks and safety devices to be inspected and tested on each boiler/burner/equipment, are contained in the VHA Boiler Plant Safety Devices Testing Manual,4th Edition, along with testing procedures.
Required burner performance (natural gas and fuel oil):
Turndown (ratio of maximum and minimum firing rates): 10/1 8/1 5/1 4/1 (Refer to original burner specification).
Achieve, but do not exceed, boiler maximum steam flow output rating. Measure fuel input at minimum and maximum firing rates.
Maximum carbon monoxide: 200 parts per million (ppm).
Maximum NOx: ______ (Refer to original burner specification).
Flue gas oxygen: 2.5 4.2% (Up to 5.2% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single-point positioning systems).
Flue gas oxygen (low excess air burners): 1.0 2.0% (Up to 2.5% at loads below 40% of maximum steam output; no upper limit at minimum firing rate; oxygen can be one percentage point higher on oil firing on single point positioning systems).
No visible smoke, except on heavy oil fuel maximum opacity is 20%. Comply with local emissions regulations.
Flames shall be stable with no pulsations, shall be retained near burner, no blow-off or flashbacks, no constant flame impingement on refractory or waterwalls.
List of instrumentation and controls to be inspected and calibrated:
Steam flow transmitters (all).
Steam flow recorders/computer readout.
Flue gas oxygen sampling, analyzing and recorder/computer readout.
Boiler and economizer stack temperature transmitters and recorder/computer readout.
Master steam pressure and combustion controllers.
All pressure and temperature sensors and transmitters.
All signal processing and readout devices.
Qualifications:

Testing, inspection, and certification shall be accomplished by certified inspectors. Certificates shall be provided upon arrival prior to the certification process.
Qualified Professional Inspectors as defined below shall perform internal and external inspections on high pressure (over 15 psig) steam boilers and internal inspections on feedwater deaerators and other pressure vessels.
Non-destructive testing of feedwater deaerator pressure vessels shall be performed by certified non-destructive testing technicians as defined below under the guidance of the Qualified Professional Inspector.
Qualified Professional Inspector is defined as any one or combination of:
A boiler inspector who has a valid commission from the National Board of Boiler and Pressure Vessel Inspectors (NB).
A boiler inspector who has qualified by passing a written examination under the laws, rules and regulations of a jurisdiction of a state.
A boiler inspector who is regularly employed as a boiler inspector by a jurisdiction which has adopted and administers one or more sections of the American Society of Mechanical Engineers (ASME) Boiler and Pressure Vessel Code as a legal requirement, and has a representative serving as a member of the ASME Conference Committee.
A boiler inspector who is regularly employed by an insurance company which has been licensed or registered by the appropriate authority of a State of the United States to write boiler or pressure vessel insurance.
Qualifications for Non-Destructive Testing Technicians:
The technicians shall be certified as being qualified Level II technicians in the non-destructive testing methods to be utilized. The certification shall be in accordance with the requirements of the American Society for Non-Destructive Testing (ASNT).
Technician Qualifications:
Technicians shall have completed at least a one-year trade school and have five years successful experience in this field. The experience shall be largely with institutional and industrial boiler plants similar in design to the VAMC plant. The VAMC facility manager/engineer may define and accept equivalent qualifications.
Technicians shall demonstrate familiarity with and ready access to the current versions of the following references:

NFPA 85, Boiler and Combustion Systems Hazards Code.
VHA Boiler Plant Safety Device Testing Manual, 4th Edition.

Technicians shall be equipped with portable electronic flue gas analyzers and other test instruments necessary for the required tests and calibrations, all calibrated within one month of the site visits. At facilities with programmable digital controls, the technicians must be capable of programming the controls and have the appropriate hardware and software for this.
Reference Materials:
The Qualified Professional Inspector shall demonstrate familiarity with and ready access to the current versions of the following codes and manuals:

ASME Boiler and Pressure Vessel Code:
Section I - Power Boilers
Section IV - Heating Boilers
Section VI - Care and Operation of Heating Boilers Section VII - Care of Power Boilers
ASME B31.1, Power Piping Code
ASME CSD-1, Controls and Safety Devices for Automatically Fired Boilers ANSI/NB-23, National Board Inspection Code
NFPA 85, Boiler and Combustion Systems Hazards Code VHA Boiler Plant Safety Device Testing Manual, 4th Ed.

Reporting:

Contractor (or Representative) shall sign-in upon arrival at the M&O Supervisor Office, building 31, Room 111, at the beginning of each visit.

All documentation for installation, inspection, and certifications shall be provided to Northern Arizona VA Health Care System (NAVAHCS) facilities personnel during the contract period and upon completion of the awarded contract. Documentation shall be provided in both electronic format (pdf) and hard copy format with 3-ring binder.

Provide complete written report of the inspection fully describing all tests performed, all findings, and recommendations. The report shall have two sections the first section will be in a table form that with four columns:
The first column labeled FUNCTION did the device pass or fail.
The second column labeled DEVICE list the device number and description in accordance with the VHA Boiler Plant Safety Devices Testing Manual, 4th Edition.
The third column labeled DEFICIENCIES-RECOMMENDATIONS .
The fourth column labeled CORRECTIVE ACTIONS list any corrective actions taken during the inspection.

Furnish report within one week of each facility inspection in Microsoft Word format by email to the COR. Provide hard copies of data sheets and flue gas analyzer strip printouts to the COR within one week of visit.

All safety-related deficiencies shall be immediately reported to the COR, Boiler Plant Supervisor and/or Chief Engineer during the inspection visit.

Provide complete written report fully describing all inspections and tests performed, findings, and recommendations. The condition of all items inspected shall be stated whether acceptable or deficient. All deficiencies shall be fully described along with recommendations for methods of correction. Utilize National Board Forms NB-6 and NB-7, or other similar forms acceptable to owner.

Provide sketches and photographs as necessary and as requested by owner to show areas identified as not acceptable for continued service or requiring repair.

Include test data and calculations. Show locations and extent of all non-destructive testing by sketches.

Furnish report within one week of each facility inspection in Microsoft Word format by email to the COR.
Provide recommendations on need for re-inspections after correction of deficiencies. Cost of re- inspections shall be extra cost negotiated with VA Contracting Officer.


PERFORMANCE MEARSURES (IF A SERVICE IS INVOLVED)

Performance measures are comprised of performance indicators (some characteristic of a deliverable that can be measured) and performance measures (a mark, measure, or benchmark that government personnel use as a point of comparison when evaluating contractor performance). The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these measures.

The Performance Requirements Summary Matrix, paragraph in the Performance Work Statement (PWS), includes performance measures. The Government shall use these measures to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL).
VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSES

GENERAL SECURITY REQUIREMENTS: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security.

ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order.
Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1).
VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure that VA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures comply with VA directive requirements.
Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract.
The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations, and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations, and policies in this contract.
The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to preserve electronic information stored on contractor/subcontractor electronic storage media for restoration in case any electronic equipment or data used by the contractor/subcontractor needs to be restored to an operating state. If copies are made for restoration purposes, after the restoration is complete, the copies must be appropriately destroyed.
If VA determines that the contractor has violated any of the information confidentiality, privacy, and security provisions of the contract, it shall be sufficient grounds for VA to withhold payment to the contractor or third party or terminate the contract for default or terminate for cause under Federal Acquisition Regulation (FAR) part 12.
If a VHA contract is terminated for cause, the associated BAA must also be terminated and appropriate actions taken in accordance with VHA Handbook 1600.01, Business Associate Agreements. Absent an agreement to use or disclose protected health information, there is no business associate relationship.
The contractor/subcontractor must store, transport, or transmit VA sensitive information in an encrypted form, using VA-approved encryption tools that are, at a minimum, FIPS 140-2 validated.
The contractor/subcontractor s firewall and Web services security controls, if applicable, shall meet or exceed VA s minimum requirements. VA Configuration Guidelines are available upon request.
Except for uses and disclosures of VA information authorized by this contract for performance of the contract, the contractor/subcontractor may use and disclose VA information only in two other situations: (i) in response to a qualifying order of a court of competent jurisdiction, or (ii) with VA s prior written approval. The contractor/subcontractor must refer all requests for, demands for production of, or inquiries about, VA information and information systems to the VA contracting officer for response.
Notwithstanding the provision above, the contractor/subcontractor shall not release VA records protected by Title 38 U.S.C. 5705, confidentiality of medical quality assurance records and/or Title 38 U.S.C. 7332, confidentiality of certain health records pertaining to drug addiction, sickle cell anemia, alcoholism or alcohol abuse, or infection with human immunodeficiency virus. If the contractor/subcontractor is in receipt of a court order or other requests for the above-mentioned information, that contractor/subcontractor shall immediately refer such court orders or other requests to the VA contracting officer for response.
For service that involves the storage, generating, transmitting, or exchanging of VA sensitive information but does not require C&A or an MOU-ISA for system interconnection, the contractor/subcontractor must complete a Contractor Security Control Assessment (CSCA) on a yearly basis and provide it to the COR.
Security Incident Investigation: The term security incident means an event that has, or could have, resulted in unauthorized access to, loss or damage to VA assets, or sensitive information, or an action that breaches VA security procedures. The contractor/subcontractor shall immediately notify the COR and simultaneously, the designated ISO and Privacy Officer for the contract of any known or suspected security/privacy incidents, or any unauthorized disclosure of sensitive information, including that contained in system(s) to which the contractor/subcontractor has access.
To the extent known by the contractor/subcontractor, the contractor/subcontractor s notice to VA shall identify the information involved, the circumstances surrounding the incident (including to whom, how, when, and where the VA information or assets were placed at risk or compromised), and any other information that the contractor/subcontractor considers relevant.
With respect to unsecured protected health information, the business associate is deemed to have discovered a data breach when the business associate knew or should have known of a breach of such information. Upon discovery, the business associate must notify the covered entity of the breach. Notifications need to be made in accordance with the executed business associate agreement.
In instances of theft or break-in or other criminal activity, the contractor/subcontractor must concurrently report the incident to the appropriate law enforcement entity (or entities) of jurisdiction, including the VA OIG and Security and Law Enforcement. The contractor, its employees, and its subcontractors and their employees shall cooperate with VA and any law enforcement authority responsible for the investigation and prosecution of any possible criminal law violation(s) associated with any incident. The contractor/subcontractor shall cooperate with VA in any civil litigation to recover VA information, obtain monetary or other compensation from a third party for damages arising from any incident, or obtain injunctive relief against any third party arising from, or related to, the incident.
Liquidated Damages for Data Breach: Consistent with the requirements of 38 U.S.C. §5725, a contract may require access to sensitive personal information. If so, the contractor is liable to VA for liquidated damages in the event of a data breach or privacy incident involving any SPI the contractor/subcontractor processes or maintains under this contract.
The contractor/subcontractor shall provide notice to VA of a security incident as set forth in the Security Incident Investigation section above. Upon such notification, VA must secure from a non-Department entity or the VA Office of Inspector General an independent risk analysis of the data breach to determine the level of risk associated with the data breach for the potential misuse of any sensitive personal information involved in the data breach. The term 'data breach' means the loss, theft, or other unauthorized access, or any access other than that incidental to the scope of employment, to data containing sensitive personal information, in electronic or printed form, that results in the potential compromise of the confidentiality or integrity of the data. Contractor shall fully cooperate with the entity performing the risk analysis. Failure to cooperate may be deemed a material breach and grounds for contract termination.
Each risk analysis shall address all relevant information concerning the data breach, including the following:

Nature of the event (loss, theft, unauthorized access);

Description of the event, including:

date of occurrence;

data elements involved, including any PII, such as full name, social security number, date of birth, home address, account number, disability code;

Number of individuals affected or potentially affected;

Names of individuals or groups affected or potentially affected;

Ease of logical data access to the lost, stolen or improperly accessed data in light of the degree of protection for the data, e.g., unencrypted, plain text;

Amount of time the data has been out of VA control;

The likelihood that the sensitive personal information will or has been compromised (made accessible to and usable by unauthorized persons);

Known misuses of data containing sensitive personal information, if any;

Assessment of the potential harm to the affected individuals;

Data breach analysis as outlined in 6500.2 Handbook, Management of Security and Privacy Incidents, as appropriate; and

Whether credit protection services may assist record subjects in avoiding or mitigating the results of identity theft based on the sensitive personal information that may have been compromised.

Based on the determinations of the independent risk analysis, the contractor shall be responsible for paying to the VA liquidated damages in the amount of $37.50 per affected individual to cover the cost of providing credit protection services to affected individuals consisting of the following:

Notification;

One year of credit monitoring services consisting of automatic daily monitoring of at least 3 relevant credit bureau reports;

Data breach analysis;

Fraud resolution services, including writing dispute letters, initiating fraud alerts and credit freezes, to assist affected individuals to bring matters to resolution;

One year of identity theft insurance with $20,000.00 coverage at $0 deductible; and

Necessary legal expenses the subjects may incur to repair falsified or damaged credit records, histories, or financial affairs.

SECURITY CONTROLS COMPLIANCE TESTING: On a periodic basis, VA, including the Office of Inspector General, reserves the right to evaluate any or all of the security controls and privacy practices implemented by the contractor under the clauses contained within the contract. With 10 working-days notice, at the request of the government, the contractor must fully cooperate and assist in a government-sponsored security controls assessment at each location wherein VA information is processed or stored, or information systems are developed, operated, maintained, or used on behalf of VA, including those initiated by the Office of Inspector General. The government may conduct a security control assessment on shorter notice (to include unannounced assessments) as determined by VA in the event of a security incident or at any other time.
Training: All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems:
Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems;
Successfully complete the VA Privacy and Information Security and Rules of Behavior
training and annually complete required security training;
Successfully complete the appropriate VA privacy training and annually complete required privacy training; and
Successfully complete any additional information security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.]
The contractor shall provide to the contracting officer and/or the COR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.
Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete.

INVOICES

Payments will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer s Representative (COR), and submitted electronically through OB-10.

A properly prepared invoice will contain:
Invoice Number and Date
Contractor s Name and Address
Accurate Purchase Order Number
Supply or Service provided
Total amount due

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