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This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Responses to this sources sought notice must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential businesses interested and capable of providing the supplies described below.

The Department of Veterans Affairs Prescott Healthcare System Nutrition Department is looking for a local contractor that can supply various fresh bread products in high volume distributions. Purchased brad items will be used in various formats for Veteran patients meal as a side or creation for entrée sandwiches. The contractor shall be required to provide six (6) different types of bread on a weekly designated order schedule or according to the needs of the VA Prescott Nutrition Department.

The order will be placed as needed basis weekly by VA Prescott Nutrition Department and below quantities are estimated quantity only. Pack size may differ, but the ordering quantity may adjust depending on pack sizes.

CLIN
Description
QTY
UOM
Contract Period
Anticipated POP
0001
Whole Wheat Top Round Bread 16 oz
3000
EA
Base
10/1/23 - 9/30/24
0002
White with Whole Grain Bread 15 oz
2300
EA
Base
10/1/23 - 9/30/24
0003
Whole Wheat English Muffins 6 Pack /13.75 oz
190
EA
Base
10/1/23 - 9/30/24
0004
4" HAMBURGER BUNS 12 Pack /26 oz
900
EA
Base
10/1/23 - 9/30/24
0005
6.75" Sub Rolls 6 Pack /16 oz
350
EA
Base
10/1/23 - 9/30/24
0006
Marble Rye Loaf
200
EA
Base
10/1/23 - 9/30/24
1001
Whole Wheat Top Round Bread 16 oz
3000
EA
Option Year 1
10/1/24 - 9/30/25
1002
White with Whole Grain Bread 15 oz
2300
EA
Option Year 1
10/1/24 - 9/30/25
1003
Whole Wheat English Muffins 6 Pack /13.75 oz
190
EA
Option Year 1
10/1/24 - 9/30/25
1004
4" HAMBURGER BUNS 12 Pack /26 oz
900
EA
Option Year 1
10/1/24 - 9/30/25
1005
6.75" Sub Rolls 6 Pack /16 oz
350
EA
Option Year 1
10/1/24 - 9/30/25
1006
Marble Rye Loaf
200
EA
Option Year 1
10/1/24 - 9/30/25
2001
Whole Wheat Top Round Bread 16 oz
3000
EA
Option Year 2
10/1/25 - 9/30/26
2002
White with Whole Grain Bread 15 oz
2300
EA
Option Year 2
10/1/25 - 9/30/26
2003
Whole Wheat English Muffins 6 Pack /13.75 oz
190
EA
Option Year 2
10/1/25 - 9/30/26
2004
4" HAMBURGER BUNS 12 Pack /26 oz
900
EA
Option Year 2
10/1/25 - 9/30/26
2005
6.75" Sub Rolls 6 Pack /16 oz
350
EA
Option Year 2
10/1/25 - 9/30/26
2006
Marble Rye Loaf
200
EA
Option Year 2
10/1/25 - 9/30/26
3001
Whole Wheat Top Round Bread 16 oz
3000
EA
Option Year 3
10/1/26 - 9/30/27
3002
White with Whole Grain Bread 15 oz
2300
EA
Option Year 3
10/1/26 - 9/30/27
3003
Whole Wheat English Muffins 6 Pack /13.75 oz
190
EA
Option Year 3
10/1/26 - 9/30/27
3004
4" HAMBURGER BUNS 12 Pack /26 oz
900
EA
Option Year 3
10/1/26 - 9/30/27
3005
6.75" Sub Rolls 6 Pack /16 oz
350
EA
Option Year 3
10/1/26 - 9/30/27
3006
Marble Rye Loaf
200
EA
Option Year 3
10/1/26 - 9/30/27
4001
Whole Wheat Top Round Bread 16 oz
3000
EA
Option Year 4
10/1/27 - 9/30/28
4002
White with Whole Grain Bread 15 oz
2300
EA
Option Year 4
10/1/27 - 9/30/28
4003
Whole Wheat English Muffins 6 Pack /13.75 oz
190
EA
Option Year 4
10/1/27 - 9/30/28
4004
4" HAMBURGER BUNS 12 Pack /26 oz
900
EA
Option Year 4
10/1/27 - 9/30/28
4005
6.75" Sub Rolls 6 Pack /16 oz
350
EA
Option Year 4
10/1/27 - 9/30/28
4006
Marble Rye Loaf
200
EA
Option Year 4
10/1/27 - 9/30/28
Requirement/Salient Characteristics
Must be a local bakery located within 100 miles from VA Prescott Healthcare System; 500 Highway 89N, Prescott, Arizona 86313
All bread must be fresh, not chill/frozen
Different pack sizes are acceptable; however, the ordering quantity will be adjusted accordingly
Must commit to one delivery day weekly that is within Monday through Friday schedule. Preferred days and time of deliveries can be worked out with the delivery routine driver depending on order volume
Must have customer ordering available through an official website that can be accessed by PC, Phone, or Tablet
Must be able to accommodate emergency order and delivery with immediate attention
Must accept returns for damages and short coded products
Must provide a copy of invoice at time of a delivery to verify receiving quantities
Must check-in with an associate of VA Prescott Main Kitchen upon delivery for order check-in and invoice drop-off
Must submit invoices electronically via Tungsten

If you are interested and are capable of providing the required supplies, please provide the following information.
(1) Company Name, Address, Point of Contact
(2) Size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.
(3) Is your company considered small under the NAICS code 311812 Commercial Bakery?
(4) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract type and number.
(5) If you are an FSS GSA/NAC or other federal contract holder, are the referenced items/solutions available on your schedule/contract?
(6) Please provide general pricing and product lead time for your products/solutions for market research purposes.
(7) Please submit a capability statement that addresses qualifications and verifies ability to perform work described above.

The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought announcement. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Businesses. However, if there are insufficient Service Disabled Veteran Owned Small Business responses, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 311812 (1,000 employees).

Responses to this notice shall be submitted via email to hestia.sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than 6/21/2023 10:00 AM Pacific Local Time.

After review of the responses to this sources sought announcement, a solicitation may be published on the beta.sam.gov or GSA eBuy websites. Responses to this sources sought announcement will not be considered adequate responses to the solicitation. All interested offerors must respond to the solicitation in addition to responding to this sources sought announcement. Prospective bidders must be authorized re-sellers in order to participate in the solicitation process.

Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Small Businesses or Veteran Owned Small Businesses must be registered with U.S. Small Business Administration (SBA) located at http://veterans.certify.sba.gov.

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