INVITATION TO BID

BIDS DUE: November 15, 2023, 2:00 p.m. local time

City of Safford

Hollywood Rd Line Relocation Project

Sealed bids for the installation of a 45’ engineered self-supporting steel pole on a concrete pier foundation, and the stringing of approximately 0.74 miles of 7.2/12.47 kV overhead powerline, to include the supply of necessary labor and equipment for the COS Hollywood Rd Line Relocation Project will be received by the City of Safford. All materials will be Owner furnished, with the exception of concrete and rebar. Work is expected to commence in January 2024.

All bidders must have a Bidders Qualification Statement on file with the Engineer, without exception. The forms, available from the Engineer, must be in the Engineer’s office ten (10) days prior to the scheduled bid opening. Bids will not be considered unless the Qualifications forms are on file as provided herein.

Each bidder must deposit with their bid, security in the amount, form, and subject to the conditions provided in the Instructions to Bidders. Attention is called to the requirements of a Power of Attorney of any surety bond and the fact that any surety must appear on the most current list of sureties listed by the United States Treasury Department as Acceptable Sureties.

Electronic copies of the Construction Contract and Specifications book may be obtained by contacting Tim McLellan ( tmclellan@t-d-services.comFor security reasons, you must enable JavaScript to view this E-mail address. , 505-414-5204) at the office of the Engineer, T&D Services. The electronic version will have instructions on which parts will need to be printed by the bidder and submitted as the proposal. All bids shall be on a unit price basis. Upon award, if any, a full hardcopy of the binder will be provided to the successful bidder.

Bids will be received at the office of the City Clerk, 717 W. Main St, Safford, AZ 85546, until Wednesday, November 15, 2023 at 2:00 p.m. local time. At that time, the bids received will be publicly opened and read. For bids being shipped, Bidders are advised to verify delivery times with their carrier. Some delivery services consider Safford to be rural, and do not honor their standard delivery guarantees. Bids received after the November 15th 2:00 deadline cannot be accepted.

A pre-bid meeting is scheduled for October 25th, 2023, at 10:00 AM local time, to be conducted at the City of Safford Mesa Yard Office Complex, located at 405 West Discovery Park Blvd., Safford, AZ 85546, and attendance is required. Attendance will require an RSVP to Tim McLellan of T&D Services ( tmclellan@t-d-services.comFor security reasons, you must enable JavaScript to view this E-mail address. , 505-414-5204). No bid will be accepted from any bidder who does not attend this pre-bid meeting.

The commencement date of construction of the project shall be no later than 30 days after Approval of the Contract by the Owner, pending material availability. Approval by City Council, if granted, is expected to be made on December 11th, 2023. Execution of a contract by the City Attorney will be subsequent to that. Construction shall be completed within 45 calendar days after the commencement date. Liquidated damages of $100.00 per day shall be assessed as provided for in Article V, Section 2 of the Contractor’s proposal.

City of Safford reserves the right to waive any informality or reject any and all bids.

Any questions concerning the project should be addressed to Tim McLellan, at the office of the Engineer, (505) 344-4234.